Orissa Circle is shortly going to hold DPC for regular promotion to HSG-II and HSG-I cadre.
The elligible LSG officials under consideration for HSG-II promotion are
Sanghamitra Mohapatra
Gurukrushna Das
Srikant Ch. Sundarray
K C Rana
G C Dwivedi
R N Nahak
Ashish Kr. Das
Arjun Mohanty
Subasis Pradhan
Nityananda Panda
P K Hota
DPC for HSG-I promotions may also be taken up simulteniously.
******** A blog of Postmasters by a Postmaster for the Postmasters *******
Monday, June 28, 2010
Wednesday, June 9, 2010
MANUALS VERSUS CIRCULARS – Absence of clarity
AMBIGUITY IN IMPLEMENTING INSTRUCTIONS IN CONNECTION WITH INTRODUCTION OF ANTI-MONEY LAUNDERING / COMBATING OF FINANCE OF TERRORISM NORM FOR SMALL SAVINGS SCHEME
Dear friends,
In the meantime you might have gone through the instructions contained in Directorate letter No. 109-04/2007-SB, dated 23.04.2010 circulated vide C O letter No.Sb / SB Order / 09, dated 27.04.2010 regarding Introduction of Anti-Money Laundering / Combating of Finance of Terrorism norm for Small Savings Scheme. While going on for implementation of the instructions contained in Annexure – I of the above Directorate letter under head “ Record Keeping” directing to paste the third copy of the investor’s photograph in the Register as prescribed in Rule 37 ( 1 ) of POSB Manual , Volume – 1 and many other instructions, you might have confronted with some ambiguities. Have you analyzed the instructions now circulated in the context of the rules and procedures of the POSB Manual Volume – I ?
With refreshment of existing rules, let’s have a brief discussion.
Rule – 37 ( 1 ) of POSB Manual, Volume – I categorically states as follows:
(a) : A depositor of a Savings Account standing at a Head, Sub or Branch Post Office may furnish to the Post Office his passport size photograph which, after verification, will be kept on record in the post office for identification of the depositor at the time of withdrawal. The photograph will be pasted in a register with the following columns :-
(i) Serial Number, (ii) Number of the Account, (iii) Name of the depositor
(iv) Signature of Postmaster, (v) Photograph of the depositor (vi) Remarks.
A remark will be made on the application form SB-3 or against the specimen signature in the specimen signature book to this effect noting the serial number of the photograph as per the register. The photograph will be attested by the Postmaster. He will also write the name of the depositor on the photograph. The serial number assigned to the photograph in the register will be noted on the first page of the pass book by making the following remark "photograph available at serial number ………………" under the dated signature of the Postmaster. The register of photographs will be kept in the custody of the Postmaster.
(b) When an application for withdrawal is presented at the counter, the normal procedure for verifying the signature will be followed. On occasions when the signature is found to differ from the specimen on record and the identity of the depositor is required to be established, the photograph on record will be scrutinized personally by the Postmaster. In case the Postmaster is satisfied with the identity of the depositor after such scrutiny, the withdrawal will be allowed making a suitable remark on the application for withdrawal to the effect that "the depositor has been identified with reference to his photograph on record." The remark will be signed by the Postmaster.
(c) The facility will be available only when the depositor personally attends the post office. The photograph shall be used only as a means of identification. When the account is transferred from the office, the depositor may be advised to have a fresh photograph registered at the new office.
(d) This facility can be used by illiterate depositors too. In such cases, there will be no need for that witness being known to the post office as he is only to witness and certify the amount actually paid. The address of the witness will however have to be noted on the withdrawal form below his signature.
If the above ruling position is analyzed in the context of the instructions contained in Directorate letter No. 109-04/2007-SB, dated 23.04.2010, the following ambiguities are forthcoming.
Dear friends,
In the meantime you might have gone through the instructions contained in Directorate letter No. 109-04/2007-SB, dated 23.04.2010 circulated vide C O letter No.Sb / SB Order / 09, dated 27.04.2010 regarding Introduction of Anti-Money Laundering / Combating of Finance of Terrorism norm for Small Savings Scheme. While going on for implementation of the instructions contained in Annexure – I of the above Directorate letter under head “ Record Keeping” directing to paste the third copy of the investor’s photograph in the Register as prescribed in Rule 37 ( 1 ) of POSB Manual , Volume – 1 and many other instructions, you might have confronted with some ambiguities. Have you analyzed the instructions now circulated in the context of the rules and procedures of the POSB Manual Volume – I ?
With refreshment of existing rules, let’s have a brief discussion.
Rule – 37 ( 1 ) of POSB Manual, Volume – I categorically states as follows:
(a) : A depositor of a Savings Account standing at a Head, Sub or Branch Post Office may furnish to the Post Office his passport size photograph which, after verification, will be kept on record in the post office for identification of the depositor at the time of withdrawal. The photograph will be pasted in a register with the following columns :-
(i) Serial Number, (ii) Number of the Account, (iii) Name of the depositor
(iv) Signature of Postmaster, (v) Photograph of the depositor (vi) Remarks.
A remark will be made on the application form SB-3 or against the specimen signature in the specimen signature book to this effect noting the serial number of the photograph as per the register. The photograph will be attested by the Postmaster. He will also write the name of the depositor on the photograph. The serial number assigned to the photograph in the register will be noted on the first page of the pass book by making the following remark "photograph available at serial number ………………" under the dated signature of the Postmaster. The register of photographs will be kept in the custody of the Postmaster.
(b) When an application for withdrawal is presented at the counter, the normal procedure for verifying the signature will be followed. On occasions when the signature is found to differ from the specimen on record and the identity of the depositor is required to be established, the photograph on record will be scrutinized personally by the Postmaster. In case the Postmaster is satisfied with the identity of the depositor after such scrutiny, the withdrawal will be allowed making a suitable remark on the application for withdrawal to the effect that "the depositor has been identified with reference to his photograph on record." The remark will be signed by the Postmaster.
(c) The facility will be available only when the depositor personally attends the post office. The photograph shall be used only as a means of identification. When the account is transferred from the office, the depositor may be advised to have a fresh photograph registered at the new office.
(d) This facility can be used by illiterate depositors too. In such cases, there will be no need for that witness being known to the post office as he is only to witness and certify the amount actually paid. The address of the witness will however have to be noted on the withdrawal form below his signature.
If the above ruling position is analyzed in the context of the instructions contained in Directorate letter No. 109-04/2007-SB, dated 23.04.2010, the following ambiguities are forthcoming.
1. As it is aware, since most of the transactions are being operated through SAS / MPKBY Agents, presence of the depositors in front of the Postmaster / Counter PA is not mandatory. Thus, now question arises as to how a Postmaster will attest the photograph in the absence of the depositor as directed under Rule – 37 ( 1 ) (a). Can’t attested photographs be ensured ?
2. Rule – 37 ( 1 )( c ) states that the facility will be available only when the depositor personally attends the post office. Thus, does Rule – 37 ( 1 )( c ) mean that attestation of the photograph of the depositor is optional in contravention to Rule – 37 ( 1 ) (a).
3. What will be the position in case signature of the depositor differs and withdrawal has been preferred through messenger in the context of Rule – 37 (1 )( b ) ?
3. What will be the position in case signature of the depositor differs and withdrawal has been preferred through messenger in the context of Rule – 37 (1 )( b ) ?
4. While the CDD / KYC ensures for obtaining 3 copies of recent photographs, identity proof and address proof, the instructions have not been made clear as to if the same documents will be ensured once preferably during the first transaction for the same customer who is repeatedly investing / depositing or all the above documents will be asked for each and every occasion the customer wants to deposit. For example, say a customer having no PAN and interested to invest an amount of Rs.198000/- under MIS requests the Post Office to open 4 MIS Accounts @ Rs.49500/- on 4 occasions spreading over four separate days. In such a situation it may perhaps be embarrassing to ask the same customer to deposit the same documents which are already available in Post Office record during the opening of the first account.
5. Para – 5 in category 3 under CDD/ KYC of Annexure – I of Directorate letter No. 109-04/2007-SB, dated 23.04.2010 directs for verification of address of all customers including in case of opening of account by transfer from other office. It has not been made clear if the verification of the address of a customer residing outside the delivery jurisdiction of the concerned post office to which the account has been transferred will be done by the Divisional administration engaging the PRIs(P) / IPOs/ASPOs. Secondly, if the customers resides within the delivery jurisdiction of the particular post office to which the account has been transferred, weather the remark of the concerned beat postman will be sufficient or further enquiry with remark of the PRIs(P) / IPOs/ASPOs will be required for the purpose.
6. In addition, under the head “Record Keeping” of Annexure – I of Directorate letter No. 109-04/2007-SB, dated 23.04.2010, it has been instructed to keep the account opening form or purchase application form in a guard file duly attested by the Postmaster/SPM/APM. Now as per rules, all the purchase applications / S B-3s except in case of Savings Bank Account are kept in SOs. If the SB - 3s in case of Savings Bank Account is to be kept in the SOs, then Rule-27 ( 2 ) of POSB Manual, Volume – I is required to be amended.
Thus, under such ambiguousness of the Rule – 37 ( 1 ) and other connected rulings of POSB Manual, Volume – I read with the instructions circulated vide Directorate letter No. 109-04/2007-SB, dated 23.04.2010, it is certainly your responsibility as a Postmaster to appraise the Directorate through proper channel to clarify the position in detail so that you , your people and the customers as well are not put into unnecessary troubles.
Would you like to pay a little attention?
-Blog’s Patron
Tuesday, June 8, 2010
C P No. 11 / 2009 dropped
Dear friends,
You might be knowing that experiencing undue delay in holding the DPC for promotion to HSG – II cadre, 24 Fast Track officials of Odisha Circle had filed O A No.441 / 08 before the Hon’ble CAT , Cuttack and the Hon’ble Tribunal vide their Order dated 21.11.2008 instructed the respondents to dispose of the representations of the applicants submitted for holding regular DPC for promotion to HSG – II cadre with reason and speaking orders within a period of 90 days. But since the Circle office did not turn up within the stipulated period of 90 days, al l the 24 applicants preferred Contempt Petition No. 11 of 2009 before the Hon’ble CAT , Cuttack. Subsequently, in their reply to the Show Cause Notice issued by the Hon’ble Tribunal, the circle administration took 4 months time to complete the procedural necessities for holding regular DPC. Accordingly, the DPC was held during August, 2009 and C O vide their Memo No.ST / 26 – 7 / 2009, dated 11.08.2009 ordered for promotion of as many as 32 eligible Fast Track LSG officials to the cadre of HSG – II in spite of serious protests by the Staff Side from Circle to CHQ .
In view of this we did not press CP No. 11 / 2009 and accordingly the said C P was dropped.
For information of the Fast Track officials, the Order dated 10.05.2010 is reproduced below.
CENTRAL ADMINISTRATIVE TRIBUNAL
CUTTACK BENCH
C P No. 11 / 2009
B. Samal & Others Applicant
Versus
K V S Rajan Respondent
Order Dated 10.05.2010
CORAM
Hon’ble Mr. M R Mohanty, Vice Chairman
Hon’ble Mr.C R Mohapatra, Member ( Admn. )
Non-compliance of the order dated 21.01.2008 rendered in O A No.441 / 08 is the subject matter of the allegation in the present C P No. 11 / 09.
By way of filing the show cause , Respondents / Alleged Contemnors have disclosed that they have already complied with the order in question of this Tribunal.
In the aforesaid premises. The Petitioner does not want to press this case and accordingly this C P is dropped.
Send copies of this order to the applicant as well as to the Respondents in the address given in the C P.
Sd/-
Vice Chairman.
You might be knowing that experiencing undue delay in holding the DPC for promotion to HSG – II cadre, 24 Fast Track officials of Odisha Circle had filed O A No.441 / 08 before the Hon’ble CAT , Cuttack and the Hon’ble Tribunal vide their Order dated 21.11.2008 instructed the respondents to dispose of the representations of the applicants submitted for holding regular DPC for promotion to HSG – II cadre with reason and speaking orders within a period of 90 days. But since the Circle office did not turn up within the stipulated period of 90 days, al l the 24 applicants preferred Contempt Petition No. 11 of 2009 before the Hon’ble CAT , Cuttack. Subsequently, in their reply to the Show Cause Notice issued by the Hon’ble Tribunal, the circle administration took 4 months time to complete the procedural necessities for holding regular DPC. Accordingly, the DPC was held during August, 2009 and C O vide their Memo No.ST / 26 – 7 / 2009, dated 11.08.2009 ordered for promotion of as many as 32 eligible Fast Track LSG officials to the cadre of HSG – II in spite of serious protests by the Staff Side from Circle to CHQ .
In view of this we did not press CP No. 11 / 2009 and accordingly the said C P was dropped.
For information of the Fast Track officials, the Order dated 10.05.2010 is reproduced below.
CENTRAL ADMINISTRATIVE TRIBUNAL
CUTTACK BENCH
C P No. 11 / 2009
B. Samal & Others Applicant
Versus
K V S Rajan Respondent
Order Dated 10.05.2010
CORAM
Hon’ble Mr. M R Mohanty, Vice Chairman
Hon’ble Mr.C R Mohapatra, Member ( Admn. )
Non-compliance of the order dated 21.01.2008 rendered in O A No.441 / 08 is the subject matter of the allegation in the present C P No. 11 / 09.
By way of filing the show cause , Respondents / Alleged Contemnors have disclosed that they have already complied with the order in question of this Tribunal.
In the aforesaid premises. The Petitioner does not want to press this case and accordingly this C P is dropped.
Send copies of this order to the applicant as well as to the Respondents in the address given in the C P.
Sd/-
Vice Chairman.
Monday, June 7, 2010
Why this Blog ?
Dear friends,
During a time, when the Postmasters are seriously exploited in the name of modernization / computerization especially in Project Arrow Post Offices with clear avoidance of Blue Book instructions by the administration , pressurized and overburdened with unnecessary additional workloads due to excessive staff shortage especially in Head Offices and MDGs, shouldering additional responsibilities without any extra remuneration and even without actual pay in most of the cases at the sweet will of the administration especially in the cadres of LSG . HSG-II and HSG-I and regularly working beyond the normal working hours being unaware of their health, family and other social responsibilities / commitments on one hand and the apathetic attitude of the Staff Side towards the Postmasters especially towards the Fast Track officials of Odisha Circle with all vindictive activities supplying incorrect information and misguiding the Odisha Circle administration not to give the Fast Track officials their legitimate rights in due time ( though not succeeded due to timely steps taken by a few Postmasters from Fast Track group in an organized way ) which is still continuing by some who are quite unaware of rules and positions of the above cadre on the other, opening of “postmastersodisha.blogspot.com” is a noble step with an intention not only to educate the Postmasters with rules and procedures and safe guard their interests but also to maintain peace and harmony amongst all the India Post employees in particular and all the working class in general through publication of up-to-date information relating to India Post, making aware the Postmasters and other employees their rights and duties, analyzing the impact of various circulars / orders issued by the Govt. from time to time and taking every effort to be Postmasters friendly.
Hope all the Postmasters will appreciate this noble step taken by a person who loves his colleagues and Department too much and has only intention to work for the country, to think for the Department and to help the people in need.
We need everybody’s support , suggestion and advice. We welcome everybody’s comments and criticism to make the blog better and more informative.
Blog’s Patron
During a time, when the Postmasters are seriously exploited in the name of modernization / computerization especially in Project Arrow Post Offices with clear avoidance of Blue Book instructions by the administration , pressurized and overburdened with unnecessary additional workloads due to excessive staff shortage especially in Head Offices and MDGs, shouldering additional responsibilities without any extra remuneration and even without actual pay in most of the cases at the sweet will of the administration especially in the cadres of LSG . HSG-II and HSG-I and regularly working beyond the normal working hours being unaware of their health, family and other social responsibilities / commitments on one hand and the apathetic attitude of the Staff Side towards the Postmasters especially towards the Fast Track officials of Odisha Circle with all vindictive activities supplying incorrect information and misguiding the Odisha Circle administration not to give the Fast Track officials their legitimate rights in due time ( though not succeeded due to timely steps taken by a few Postmasters from Fast Track group in an organized way ) which is still continuing by some who are quite unaware of rules and positions of the above cadre on the other, opening of “postmastersodisha.blogspot.com” is a noble step with an intention not only to educate the Postmasters with rules and procedures and safe guard their interests but also to maintain peace and harmony amongst all the India Post employees in particular and all the working class in general through publication of up-to-date information relating to India Post, making aware the Postmasters and other employees their rights and duties, analyzing the impact of various circulars / orders issued by the Govt. from time to time and taking every effort to be Postmasters friendly.
Hope all the Postmasters will appreciate this noble step taken by a person who loves his colleagues and Department too much and has only intention to work for the country, to think for the Department and to help the people in need.
We need everybody’s support , suggestion and advice. We welcome everybody’s comments and criticism to make the blog better and more informative.
Blog’s Patron
List of Postmasters in Sambalpur Division
List of Postmasters in Sambalpur Division as on 01.06.2010 is as follows,
1. Sambalpur HO Sri Chaturbhuja Meher
2. Bargarh HO Sri Mrutyunjaya Hota
3 Jharsuguda HO Sri Manoj Kumar Nayak
4. Burla MDG Sri Laxmidhara Nayak
5. Deogarh MDG Sri Kunu Rana
1. Sambalpur HO Sri Chaturbhuja Meher
2. Bargarh HO Sri Mrutyunjaya Hota
3 Jharsuguda HO Sri Manoj Kumar Nayak
4. Burla MDG Sri Laxmidhara Nayak
5. Deogarh MDG Sri Kunu Rana
Welcome
Dear friends,
This is a small initiative to create awareness and make our Postmasters uptodate with day to day affairs of the Department. I hope all of you will share your informations to make it rich and pleasurable.
Mrutyunjaya Hota
Postmaster (H.S.G.-I)
Bargarh HO
This is a small initiative to create awareness and make our Postmasters uptodate with day to day affairs of the Department. I hope all of you will share your informations to make it rich and pleasurable.
Mrutyunjaya Hota
Postmaster (H.S.G.-I)
Bargarh HO
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